The Tenancy Agreement
The tenancy agreement is the contract between us (Davinard Limited) and you. It lets you live in one of our properties providing you pay your rent and follow the rules. It also explains the legal terms and conditions of your tenancy. Our agreements are based on UK Government examples. You can find out more about your legal rights and responsibilities on the UK Government Private Renting website.
When you move in there are a number of things to be done. This is normal and ensures that we are both aware of our legal duties and responsibilities.
- Sign the tenancy agreement – two copies, we (the landlords) will retain one signed by you (the tenant) and you will have one signed by us. Probably we will both sign them both!
- We will ask you to either provided (printed) evidence of having set up a bank standing order for rent payments or ask you to sign bank standing order form for rent payments (or letter of authority to the Housing Benefit office if you will be claiming benefits).
- We will take a deposit (typically 6 weeks / 1.5 months rent) and ensure that the deposit is protected under one of the deposit protection schemes available.
- You will receive information regarding the scheme registration within 30 days.
- Together we will complete, agree and sign an Inventory and Schedule of Condition. A copy of which will be placed in the house folder along with a number of other useful documents including a copy of the Energy Performance Certificate.
- We will give you contact details for repairs and other problems. name, address and telephone. The best and quickest way of contacting us will be via mobile or email.
- We will provide gas/electricity suppliers, council tax etc, with your details and meter readings (as agreed when we complete the inventory).
During your tenancy
It is our responsibility to make sure the property is both a safe and healthy environment for you.
- It has adequate heating and insulation
- Is free from tripping and falling hazards
- Is free from significant disrepair and asbestos if present is in safe condition
- Has good lighting and ventilation
- Has good security
- Has good sanitation, food preparation facilities and is hygienic
- Has a current Gas safety check by a Gas Safe registered installer
- Complies with electrical & furniture standards
- Provide fire alarm and/or smoke/heat detectors and emergency lighting as required.
- In order for us to meet the terms of our Bristol City Council Private Renting Licenses we are required to make quarterly visits to the property and ensure that certain annual inspections are completed. During a visit we will use a Periodic Property Inspection Checklist.
- To keep to the conditions of the tenancy agreement
- Not to cause noise, nuisance or other disturbance to neighbours
- To allow access to the property in order for necessary repairs to be carried out subject to reasonable notice and at a reasonable time
- To take reasonable care of the property
- Take reasonable care not to hinder or frustrate the manager/landlord in carrying out their duties
- Comply with all reasonable refuse storage and disposal arrangements;
- To take reasonable care and not to damage or disable any fire precautions, warning signs or installations and not to obstruct any means of escape.
Inevitably at some point you will decide to terminate your tenancy with us. Unless otherwise specified in your tenancy agreement we will expect a minimum 1 month or 4 weeks notice.
Once we have received your notice we will:
- confirm it in writing including the agreed moving out date;
- arrange a joint inspection of the property to agree on any damage or decoration that needs rectifying and the level of cleaning required – we will use the inventory and schedule of condition to inform us during this inspection;
- ask you to provide a forwarding address for last bills and post etc (If Applicable)
On the day you move out we will:
- make arrangement for the handover of keys;
- agree final meter reading with tenant;
- ensure all rubbish is removed;
- and that the agree cleaning/repairs have been done.
Providing you have satisfied the above requirements we will then return your deposit within 10 days.
We are sorry but your deposit cannot be used as the final months rent due to the nature of the Deposit Protection Schemes. You might also like to read the UK Government and/or Shelter advice on ending your tenancy.